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Bylaws and Policies
The SOUTH BAY UNIT hereafter referred to as The Unit operates under the auspices of S.C.V.O.A.’s Constitution and Bylaws. The Unit adopts the following as its By-Laws and Policies. These By-Laws and Policies are in accord with those of the National Federation of State High School Associations, the California Volleyball Officials’ Association, and the California Interscholastic Federation Southern Section (CIF-SS) official handbooks.
Article I Unit Name
The name of this organization shall be Southern California Volleyball Officials Association SOUTH BAY UNIT (SCVOA/SOUTH BAY)
Article II Purpose and Objectives
The mission of the Unit shall be to provide an educational, practical and instructional program for volleyball officials to qualify them for officiating assignments under the auspices of the California Interscholastic Federation (CIF) and the National Federation of State High School Associations (NFHS).
The purpose of the Unit shall be to:
1. Provide a high quality instructional program for the training, preparation and development of officials to officiate high school volleyball matches according to CIF and National Federation rules.
2. Provide members with the opportunity to continually maintain and improve ability ratings.
3. Establish policies that will be enforced by the various governing boards of SCVOA and The National Federation of State High School Associations (NFHS).
4. Establish procedures and various committees to address unit issues.
5. Provide Qualified Members with the opportunity to officiate high school volleyball matches according to CIF and National Federation rules.
Article III Parliamentary Authority
Questions of procedure shall be decided according to Robert’s Rules of Order, newly revised. The SCVOA Constitution and Bylaws shall supercede those of The Unit if in conflict.
Article IV Amendments and Policies
1. Amendments to these By-Laws & Policies must be presented at any Board meeting.
2. No vote may be taken on an amendment unless fourteen days notice has been given to members of the Board. Once presented and passed by the Board, these amendments must be presented to the general membership for consideration and adoption before they can take effect. A quorum of the Active Qualified members as defined under Article V.7 excluding Crossover members must vote on and accept any amendment to the By-Laws. The acceptance of a simple majority of this quorum shall constitute acceptance of any amendment to the By-Laws. The Appendices may be amended by the Board by a majority vote.
Article V Membership
1. There shall be four classes of membership, described herein. All classes are deemed to be independent contractors and no assignments are guaranteed. All classes of individual members, Boards of Directors and Officers are required to have and maintain liability insurance coverage either through SCVOA or other appropriate organizations deemed acceptable by SCVOA. The minimum levels of coverage must be approved by SCVOA and proof of coverage must be provided upon request of the Board.
2. When applying to the Unit, members must sign a Code of Ethics and in doing so grant the Unit permission to conduct a background check. The results will remain confidential and upon request will be provided to the member. The background check shall be performed through an independent third party and the fee for any such check may be subject to payment by the applicant.
3. Officials desiring membership in this Unit must make application by filling out an informational application form. The Unit’s Board shall have the right to accept or reject any application for membership. Membership does not guarantee certification or game assignments.
4. The Unit will not discriminate based upon sex, sexual preference, race, religion, creed or age however, membership does not guarantee certification or assignment of matches.
5. Upon payment of Unit dues, an official becomes an “Associate” member and shall remain an Associate member until the requirements of “Active” membership are fulfilled.
6. “Active” membership status shall be attained by completing the Active membership requirements, set forth in Article VI.
7. Only Active members who have been in the Unit for one year may vote or hold office in the Unit. Crossovers may not vote or hold office.
8. Any person who is a member of good standing with another SCVOA Unit may become a “Crossover” member by payment of a Crossover Fee set by the Board. (See Appendix A)
9. An official may be granted "Emeritus" status by their request or vote or nomination by the Board. Those officials under consideration for Emeritus status must meet all the requirements for Active membership and certification. They are entitled to vote, run for office and officiate matches. However they do not have to have an annual review and will receive no playoff matches beyond the initial rounds.
Article VI Requirements of Active Members
1. Join Unit by paying the annual membership dues and filling out application form, agreeing to a background check and completing a Code of Ethics Statement. Pay any penalty assessments.
2. Attend all required general membership meetings of the Unit, which include preseason meetings. Non-attendance at any required Unit meeting will be subject to a penalty assessment as described in Appendix B.
3. Receive a minimum of 10 hours (4 meetings) of the required 18 hours of certification instruction from this Unit to be considered a member of the South Bay Unit. See Appendix E for complete breakdown of required hours.
4. Complete the Study Guide questions.
5. Pass a current National Federation High School Exam at the required competency level of 80%.
6. Must be a member in good standing in SCVOA. There are 3 classifications of members in SCVOA – (1) Qualified – individual has met the requirements of the federation governing body, successfully fulfilled the financial obligations of same and has successfully fulfilled the financial obligations of the Unit. In addition, does not engage in any conduct, or act in a manner that is detrimental to the welfare and purpose of this Association or its members. Shall have the right to vote, hold office and to enjoy the full privilege of membership. (2) Non-Qualified – an individual that has not met all the conditions of a Qualified member. A Non-Qualified member shall not have the right to vote, hold office or receive game assignments. The Unit shall determine whether an individual has failed to meet all of the requirements for Qualified membership. The Unit shall, upon finding an individual to be non-qualified, immediately notify the individual and all Association Assignment Coordinator(s). Within thirty (30) days after being so informed, a Non-Qualified individual may petition the Association for reinstatement to Qualified membership status. The individual must present satisfactory proof that they have or are in the process of fulfilling all of the requirements of a Qualified member. (3) Suspended – an individual is one who, by action of the Unit, has been temporarily placed in a Non-Qualified status, pending Association and Unit review. During this suspension period, the individual may not vote, hold office or fulfill or receive any game assignments, as seen fit by the Unit. In addition, a Suspended individual may also be one who was a Qualified member of this Unit, but because of a failure to pay dues and/or other unprofessional conduct, can be placed on probation or expelled from the Unit.
7. Members are required to work one fund raising event every other year or pay their fair share as described in the Appendix B. Payment of this fee delays the member’s obligation for 1 year. Service to the Unit may be applied in lieu of working the fundraiser by Board approval.
8. It would be considered a conflict of interest for an official and officers to work a match involving schools or clubs that the official or officer was recently affiliated with, or have any possible form of bias for or against. Officials and officers should block schools or clubs in possible question. They should also make known to participating parties or recuse themselves from any official discussions, situations or votes where there may be any apparent conflict of interest.
9. Process for Resignation / Leave of Absence
A. Leave of Absence. A member may request a Leave of Absence by submitting a letter of intent in writing to the Unit Board. If accepted, this leave will be honored for the current and a subsequent season. The member may return with all previous benefits during this leave period unless limited by other reasons upon receipt of written notice from the member.
B. Resignation: A member may voluntarily resign at any time. If a resigned member should reapply, their application would be treated as that of a new member.
10. Requirements for National Federation Certification/Recertification:
A. New & C3-C4-C5 Officials: See Appendix E.
i. Attend a minimum of eighteen hours of clinical instruction (five) clinic meetings, (excluding unit business) which includes lecture/rules discussion and practical floor experience.
ii. In order to be considered a member of this Unit, fulfill the required hours as mandated by State CIF
iii. Missed clinic meetings may be made up by attendance at the clinic meetings of another SCVOA unit, subject to the approval of the Instructional Chair.
iv. No more than two clinic meetings may be made up in this manner.
v. Written verification must be obtained from the other unit and submitted to the Instructional Chair.
vi. Exceptions to clinic requirements can be made by the Board of Directors.
vii. Complete and pass a practical evaluation each year.
B. C1-C2 Officials: See Appendix E
i. In order to be considered a member of this Unit, fulfill the required hours as mandated by State CIF
ii. Officials must attend 60% of the required State CIF hours from their home Unit.
iii. Complete a practical evaluation as a referee and umpire on a varsity match to be selected by the Unit Instructional Chair, every three years.
Article VII Membership Fees
1. All membership fees and dues shall be established by the Board of Directors and reviewed annually so that such amounts are deemed to be adequate to operate and maintain the unit. The association requires liability coverage for individual members and the Association’s Board members and officers.
2. Dues are payable to “SCVOA – South Bay Unit” to the Unit Treasurer by the first Clinic meeting and considered delinquent if not paid by the second instructional session.. (See appendix A)
3. Assigning fees are payable to the Assigner and due by the mandatory pre-season meeting. Assigning fees are considered delinquent if received after the first scheduled match. (See Appendix A and B)
Article VIII Board of Directors
1. The Board of Directors shall consist of President, Vice-President, Secretary, Treasurer and 3 Members-at-Large, who are entitled to vote on matters concerning the business and welfare of the Unit. The Board may also request the participation of the Instructional Chair and the Assigner(s) on the Board in an advisory capacity, but these positions are not entitled to vote.
2. All Active Qualified full members in good standing who have been with the Unit for at least one year are eligible to seek and hold office pursuant to meeting the qualifications for office outlined in Article XI.
3. Nominations for office will be submitted by the Election Committee or taken from the floor of general meetings.
4. The terms of office for the President and Vice- President shall be for two years and the office shall be held for no more than two consecutive terms beginning September 1. The office of Secretary, Treasurer and Member-at-Large will have no term limits and will be for a duration of two years. Terms of the office will be staggered: on even years the President, Treasurer, and one Member-at-Large will be elected. On odd years the Vice President, Secretary and two Members-at-Large will be elected. On odd years when two Members-at-Large are elected, the top two vote getters are elected. Simple majority shall elect members of The Board of Directors.
5. Once ballots are cast,(using a ballot box) or secured electronic media, the official tally must be made by the Election Committee who will announce the results.
6. Secured electronic media shall have as minimum system requirements the capability to be provided a list of eligible voters, be password protected to allow one vote per eligible voter per election, to provide results based on both simple majority and/ or quorum of eligible members.
8. No Board Officer may hold more than one position within the unit. No Board officer can be appointed to the positions of Assigner or Instructor without resigning their Board position.
9. Annual elections shall take place on or before the first required pre-season General Meeting . This meeting is usually held during the latter part of August, after the National Federation Certification Test has been administered.
10. Elections shall be by secret ballot and follow the guidelines of “Robert’s Rules”. Ballots shall be prepared by the Election Committee and presented to each eligible voting member preferably via secured electronic media.
11. A vacancy on the Board caused by death, resignation, retirement, disqualification, lack of qualified or eligible candidates or for failure to perform their duties in a timely manner shall be filled by Board appointment until the next General Meeting. At that Meeting, an election will be held and the winner will be selected to serve for the duration of the replaced position’s term.
A. Appointment by the Board may take place at the next Board meeting by a majority vote.
B. The interim officer shall hold office until the next scheduled General Unit Meeting. At that meeting, an election will be held to fill the vacated position for the balance of the term remaining.
C. A Unit member who is appointed by the Board to fill a Board vacancy shall be eligible to run for that Board position at the end of the interim term.
Article IX Meetings of the Board of Directors
1. There shall be a minimum of four regular meetings of the Board of Directors (BOD) a year: January, April, August and October. Additional meetings may be held immediately after the Preseason General Membership Meetings.
2. BOD meetings must be announced to the general membership no later than 24 hours in advance. Any member of the Unit may attend a Board meeting and may only speak at the end of the agenda under “Member Comments”.
3. The President or a majority of the Board of Directors may call special meetings.
4. No meeting shall be deemed official unless a quorum is present. A quorum shall consist of five Board members or their representatives.
5. Each officer or representative shall have one vote with no proxies.
Article X Duties of the Officers of the Board
1. Duties of the President
A. Preside over meetings of the Board of Directors and general membership meetings.
B. Be informed of all Unit activities.
C. Authorize payments of bills as submitted by the Treasurer.
D. Represent the Unit at outside meetings such as Federation council and CIF Instructional meetings.
E. Serve as liaison between the Unit and CIF components in regard to assignments, protocols and related business.
F. Establish committees as needed to administer programs within the Unit.
G. Prepare the President’s message and any other relevant articles for the Unit website, emails and general directives as needed.
H. Assist Assignor in collecting outstanding Assigning Fees.
2. Duties of the Vice President
A. In the absence of the President preside over meetings of the Board of Directors
B. Act as chairman of the Discipline Committee and appoint members as needed.
C. Organize the annual volunteer fundraiser tournament, with assistance from the Board.
D. Assist Assignor in collecting outstanding Assigning Fees.
3. Duties of the Secretary
A. Keep a record of minutes of all Board of Director meetings and send to Board members within 30 days of the meeting. Upon approval by the Board, make these minutes available to the general membership.
B. Maintain an accurate and up-to-date list of all names and addresses of all Active and Associate members.
C. Keep an accurate record of all Unit activities.
D. Notify officers of meeting dates of the Board of Directors.
E. Submit an updated roster and all necessary individual and Unit accreditation documents to SCVOA.
F. Send out communications such as rule updates and newsletters to the Unit membership.
G. Act as Chair of the Election Committee. Prepare a slate of candidates for each elective office, prepare the ballots preferably via secured electronic media. With the Committee, count the ballots or validate the electronic results and present the new Board members.
4. Duties of the Treasurer
A. Collect dues, fines and pay appropriate expenses.
B. Keep accurate records of all receipts and expenditures.
C. Submit a financial statement to the Board at scheduled meetings.
D. Submit invoices to President for approval of payment.
E. Maintain and have available a yearly financial statement.
F. Submit annual report to Unit Secretary who will forward it to the SCVOA.
G. Prepare and present an updated financial report for all general meetings.
5. Duties of Members -at- Large
A. Serve as voting members of the Board and attend all Board and general membership meetings to represent the general membership.
B. Keep abreast of Unit issues and general attitude of the membership to make recommendations to the Board.
C. May serve as a member of the Election Committee chaired by the Secretary.
D. Assist in the instructional programs and other Unit activities.
E. Shall oversee and provide guidance to the Computer Liaison. The Computer Liaison may or may not be a member of the Board.
F. Perform other duties as assigned by the Board.
ARTICLE XI QUALIFICATIONS FOR BOARD OFFICERS
1. President or Vice President
A. An Active, Qualified member in good standing of the Unit for two consecutive years.
B. Have prior experience as a unit officer or similar organization experience.
C. Must be a C1*, C1, C2 or C3 rated official.
2. Secretary or Treasurer
A. An Active, Qualified member in good standing in the Unit for two consecutive years.
B. Skill set with abilities to perform functions of the position.
A. An active member in good standing of the Unit one year.
Article XII Instructional Chairman
1. Selection of Instructional Chairman (IC):
A. The Board shall appoint the IC subject to the approval of SCVOA. The IC position shall work under the guidance of the Board, and the Board shall review and evaluate their performance and progress annually.
B. The term of the IC shall be for two years, and may be renewed at the discretion of the Board.
C. The Board may consider a replacement for failure to perform duties listed below or for subpar performance of these duties, or for misconduct.
D. In the event the IC position becomes open, an announcement of this shall be announced via email or in a General Membership meeting. Those interested will be requested to submit a letter of application for the position that includes a resume.
E. Applicants for the position will be scheduled for an oral interview as part of the selection process.
F. The Board will select the best candidate meeting all qualifications and fulfilling all requirements of the position.
2. Qualifications of the Instructional Chairman (IC):
A. An Active, Qualified member in good standing for two years.
B. The Board should insure that any person occupying this position has the necessary training or qualifications, as determined by the Board and SCVOA in order to perform the duties in a competent manner.
3. Duties of the Instructional Chair (IC):
A. Assist the Board of Directors in planning and coordinating the Unit’s instructional program.
B. Attend the State Rules Meeting and the NFHS Instructor’s meetings.
C. Establish a standardized Rating/Evaluating Committee in conjunction with the Board of Directors.
D. Select the Ratings Committee as appointed by the Board and make recommendations for the ratings of all officials.
E. Select and train instructors for the training clinic.
F. Interpret rules & mechanics for the Unit.
G. Discuss rules clarifications and points of emphasis with the Unit members and publish them in unit newsletters or via email as needed.
H. Provide instruction to all officials in the Unit. Guide and provide information for advancement of unit members.
I. Attend Board of Directors meetings.
A. The Instructional Chair position shall be compensated at a reasonable rate in line with other Units of the CIF. (See Appendix C for current rate) This amount may be split if instructional responsibilities are shared by more than one instructor. The percentage will be at the discretion of the appointed Instructional Chair.
Article XIII Assigner
1. Selection of the Assigner:
A. The Board shall appoint the Assigner who has a term of two years. The Assigner position shall work under the guidance of the Board, who shall review and evaluate the performance and progress annually.
B. The Board may consider a replacement for failure to perform duties below or for sub par performance of these duties, or for misconduct.
C. In the event the Assigner position becomes open, an announcement of this announced via email, or announced during a General Membership meeting. Those interested will be requested to summit a letter of application for the position that includes a resume.
D. Applicants for the position will be scheduled for an oral interview as part of the selection process.
E. The Board will select the best candidate meeting all qualifications and fulfilling all requirements of the position.
2. Qualifications of the Assigner:
A. An Active, Qualified member in good standing of the Unit for a minimum of five years.
B. The Board should insure that any person occupying this position has the necessary training or qualifications, as determined by the Board and SCVOA in order to perform the duties in a competent manner.
C. Knowledgeable about the area school’s rivalries, caliber of play, etc.
3. Duties of the Assigner
A. Maintain open communications with Unit membership.
B. Assigns all matches and tournaments submitted by the schools.
C. Reassigns all returned matches and rescheduled matches.
D. Attend Board Meetings as requested by the Board.
E. Assignments must be made to Qualified, Active members of the Unit as a first priority, then to Crossovers secondly and lastly to out of area officials.
F. Communicates with the schools, Athletic Directors, and/or coaches for scheduling, Payment to officials, complaints, etc. Collects fees for rescheduling from schools.
G. Take into consideration the official’s ability rating and availability when making assignments.
H. Act as liaison with the CIF Southern Section in the scheduling of playoff matches with input from the Board.
I. Cooperates with Board of Directors. Actively participates in semi-annual Performance Reviews of the Assigner and submits any questionable schedule issues to the Board for comment, review and feedback.
J. Keeps Board of Directors apprised of any problems or complaints received from schools, coaches and officials.
K. Serves on the Rating / Evaluation Committee
L. Prepares master schedule and distributes to Board of Directors.
Article XIV Assignment of Matches
1. Assignment Fees:
A. Fees for match assignments shall be approved by the Board.
B. See Appendix A for current match and tournament assignment fees.
C. If an assignment is accepted and subsequently cancelled by the school or rescheduled to a date where the official is unavailable no assigning fee is due. If the official has paid the assigning fee, and the school subsequently cancels, the official will receive credit for that match. If the official receives payment for the cancelled match, the assigning fee is due from the official to the Assigner.
D. If the match is accepted and turned back, the official must pay the assigning fee.
2. Guidelines for making regular season Assignments
A. All match assignments shall be made through the Unit Assigner
B. Officials assigned matches must be “Qualified” members of the unit or Crossover officials in good standing. Priority shall follow ARTICLE XIII 3.E and 3.G.
C. Officials in good standing with the Unit shall not have outstanding indebtedness to the Unit or the Assigner. Such indebtedness shall be cleared and the account brought up to date before assignments will be made to that official.
D. “Qualified” members shall refer to officials who have completed certification requirements, including required hours of attendance at clinic meetings and passing of the written certification test and is based on the requirements of NFHS, CIF-SS, SCVOA and the Unit.
E. Consideration shall also be given to the official’s record regarding no shows and tardiness. The Assigner should have notified the Disciopline Committee (see G iii below) of such action if this situation is applicable.
F. Matches not accepted by the official shall be returned to the Assigner.
G. Notification to the Assigner shall be as soon as possible/practical.
i. In case of last minute emergencies, it is the responsibility of the Assigner to find a suitable replacement. If the Assigner is not available it is the responsibility of the official to find a suitable replacement.
ii. Once a match is accepted, no reimbursement of assigning fees is due to the official for schedule changes initiated by the official.
iii. An official’s schedule may be reassigned, if prompt communication between the official and Assigner is not made, or fee payment is not made prior to any delinquent date, with the approval of and in conjunction with the Discipline Committee.
3. Guidelines for making playoff assignments:
To qualify for postseason playoff assignments, the Qualified official must have worked a minimum of eight matches in the Unit. Only C1 and C2 rated officials shall be used beyond the initial rounds of playoffs in the up or down officiating positions. Equal or lower rated officials may be used as Linesmen or the primary officiating positions with the approval of the Board and at the discretion and approval of the governing CIF body.
4. No Shows:
A. A “No Show” is defined as not arriving to work a match or not finding a suitable replacement when not able to keep an assignment.
B. The Board will review and investigate all no shows and determine the application of a “No Show” fine.
C. The “No Show” assessment is a fine equal to the full match fee, payable to the Unit.
D. The other present official assigned to the match shall receive ½ of the full match fee from the Unit Treasurer, upon receipt of the full match fee from the missing official if they worked the full match alone.
5. Late to Match
A. An official is considered to be LATE to a match if they have not arrived five (5) minutes before the published match start time. The penalty for late arrival is defined in Appendix B.
B. If the arrival of an official is after the start of the Varsity match, and this late arrival necessitates a change in assigned positions (i.e., the assigned R2 works the Varsity match as the R1), then the LATE official must pay the other official the difference in pay between the up and down positions, in addition to the penalty payable to the Unit.
Article XV Code of Conduct
1. General Policy
A. The Unit hereby incorporates the National Federation of State High School Association and CIF-SS Code of Ethics as a general guideline of conduct expected by members of the Unit.
2. Specific Conduct
A. Members shall behave in a manner that demonstrates unquestionable impartiality and fairness to all competitors, coaches and institutions. Any apparent or possible Conflict of Interest should be dealt with beforehand in a competent, equitable and professional manner.
B. Members shall obey any and all State and Federal laws. Conduct that could constitute crimes of moral turpitude, and/or would hinder an individual’s impartiality, fairness or integrity is strictly prohibited.
C. Members shall refrain from any conduct that discriminates based on an individual’s race, religion, national origin, sexual preference, age or gender. Prohibited conduct includes, but is not limited to comments, slurs, jokes, and/or favoritism based on the above criteria.
3. Investigative Process
General Purpose: To maintain the professionalism and integrity of all our members, the Unit has established a NFHS Code of Conduct for all members/officials. To ensure equal treatment of all members and to guarantee proper due process, the following procedures have been adopted:
A. Receiving a Complaint: A complaint may be received by the Vice President who chairs the Discipline Committee or any Board Member from any source including, but not limited to coaches, players, or other unit members.
B. Preliminary Investigation of Complaints:
i. The Board of Directors shall select a member of the Board or designate a person to conduct a preliminary investigation.
ii. The above investigator may notify the Assigner of the allegations in order to prevent any continuation or aggravation of the alleged misconduct.
iii. The investigator should, as soon as possible, interview the
party bringing the complaint and all possible witnesses.
iv. If after the above interviews, the investigators feel that misconduct may indeed exist, the investigators shall try to contact the accused for his/her response to the allegation. This contact shall be in written form and advise the accused of the nature of the allegation, the date/time of occurrence, but not the name of the complaintant or witnesses. The accused should be encouraged to respond to the allegation in writing, within fifteen days.
v. After the preliminary investigation is concluded, including the opportunity for the accused to respond, the investigator shall report any finding back to a three member Disciplinary Committee composed of designated Board members.
4. Disciplinary Committee Process
A. Upon receiving the findings of the preliminary investigation, the Committee shall review the complaint and investigation to determine if the Committee shall move forward with discipline, suspend the investigation pending other proceedings, or to end the process without action.
B. Once the above review is completed, the Committee shall inform the accused, in writing, of how the Committee will proceed.
C. If the Committee decides to move forward with the disciplinary process, the Committee may conduct further investigation, as it deems necessary.
D. If the Committee determines discipline is appropriate, the Committee shall report what action is being taken to the entire Board of Directors and to the accused. Said report shall include the complaint, witness interviews, response from the accused and any other investigative material relevant to the allegations.
E. Upon notifying the accused of proposed disciplinary action, the accused official shall have fifteen days to respond in writing to request a meeting with the Committee to orally answer the charges.
F. After the accused member responds or fails to respond to the proposed discipline, the Committee shall issue a Notice of Action with its final decision. Said Notice shall be distributed to the Board of Directors and to the accused official.
G. Seven days after the Notice of Action is distributed, any discipline determined proper and accepted, will take effect. If the accused party chooses to appeal the decision to SCVOA prior to the seven days passing, said proposed discipline action shall be suspended pending the appeals findings. During that interim appeals period, the accused member shall be placed into an inactive status if suspension or expulsion was the recommended disciplinary action.
H. After sanctions have been fulfilled the disciplined member or officer who was suspended, may reapply in writing to the Unit to be reinstated if they so desire. Any expelled member shall not have the right to reapply for membership to the Unit.
5. Right to Appeal:
A. Any member disciplined under the above procedures shall have the right to appeal their discipline before SCVOA.
Article XVI Ability Ratings and Re-ratings
1. All C4 and C5 officials are evaluated continuously and informally by the Members of the Board during the course of the working season. As these officials improve and progress, they will be re-rated at the end of the yearly certification clinics. Ratings to upgrade to C4 or C3 may be done during tournament or clinic matches.
2. C3 and C2 rated officials are also being observed informally. The Board will recommend officials, who it deems have made sufficient improvement and progress, for a formal evaluation. If the official concurs, a rating session will be scheduled, as described below.
3. All officials, however, have the right to request a formal ratings evaluation for the purpose of an upgrade. In this case, the official shall make this request in writing to the Board.
4. Upon receipt of this letter, the Board will, at the next Board meeting, discuss the request and determine whether or not the official has made sufficient progress to warrant a formal observation/rating session. If the Board agrees that an observation is warranted, an appropriate match will be selected and scheduled, where the Instructional Chair or a designee from the Ratings/ Evaluation Committee will be in attendance to do the rating.
5. If the Board determines that the official may not be ready for a formal rating, the official will be advised of this in writing. The official shall also be advised of any areas of perceived deficiencies and how to make improvements in those areas.
6. In any case, the official has the right to request a formal ratings evaluation regardless of the Board’s recommendations. The Board will choose an appropriate match where the Instructional Chair or their designee from the Ratings/ Evaluation Committee will be in attendance to do the formal evaluation.
7. A suitable partner will also be assigned to work with the official being evaluated.
8. The fee for evaluation shall be paid by the Unit if the evaluation is deemed appropriate under the provisions of Article XVI.4. If the evaluation is requested under the provisions of Article XVI.6., the requesting official shall pay the Observation Fees described in Appendix A.
9. The ratings evaluation will cover both the R1 and R2 referee positions.
- Ratings to upgrade to a C1* must be done formally in an appropriate Boy’s match.
- Ratings to upgrade to a C1 or C2 may be made at either an appropriate girls’ or boys’ match or a tournament.
- Results will be discussed with the official and rater(s) in a post match conference, followed by a written confirmation letter.
- All ratings/re-ratings are subject to the review and approval of the Board.
APPENDIX A – Fee Schedule
1. Base Full Member: $165.00
2. Base Member CBOA Official: $95.00
3. Non-Base Full Member: $95.00
4. Crossover: $80.00
5. Assignment Fees: Are based on the the assignment ie: Triple Header, Double Header, Single, Tournament, Middle School or lines.
6. Formal Ability Rating Observation: $50.00 per Observer / Observation
7.Representatives attending outside meetings may be reimbursed a $25 Travel Allowance.
Appendix B -- PENALTY ASSESSMENTS
1. Late to match : $10.00
2. No Show: Match Fee
3. Missed required general membership meeting: $10.00
4. Late payment of Assigner's Fee: $10.00
5. Missed Fundraiser Assignment/ BuyOut $25.00
APPENDIX C – Fee Schedule for Instructional Chair
The Instructional Chair will be paid $27 per Unit member with a minimum fee of $1,300.00 per year. This fee may be shared with others who assist the IC at the discretion of the IC.
Appendix D – Election Procedures
1. A voting member is defined as an Active, Qualified member in good standing who has been a member of the Unit for one year. Each member is entitled to one vote. Crossovers do not vote and are not eligible to hold office within the Unit.
2. Robert’s Rules of Order apply to the election.
3. The Election Committee shall propose the slate to the general membership, distribute and collect ballots preferably via secured electronic media prior to the election if voting electronically, or if voting via paper ballot, on the day of the election. Each member will drop their paper ballot into the ballot box provided by the Election Committee if they have not previously voted electronically.
4. A simple majority shall determine the winner and in the case of two Members- At- Large being elected in a year, the top two vote getters shall win.
5. Once the ballots are cast, the official tally must be made and / or electronically validated by the Election Committee, who will announce the results. The cast ballots shall be kept by the Secretary for one year.
6. In the event that an eligible member cannot attend the general meeting on election day, they may vote electronically prior to the election date if electronic voting is available. No written or verbal Proxy votes will be accepted.
APPENDIX E – CERTIFICATION HOURS
RATING MEMBERSHIP TYPE HOURS REQUIRED
C1*, C2 Base Full, Base CBOA 18
C3 Base Full, Base CBOA 20
C4, C5, NEW Base Full, Base CBOA 22
All Non-Base, Full Member 10 with South Bay
All Non-Base, Crossover 6 with South Bay
APPENDIX F – WEB LIAISON COMPENSATION
The Web Liaison shall be compensated at the rate of $400 plus their Annual Dues amount.